Review of last AGM's minutes.

• Sponsorship; we agreed this was a good thing and the Liaison officer should look into doing something about it.
• T-shirts; people at the meeting were interested in this it was suggested a quota T-shirt may be appropriate (someone volunteered to get info on this but I can't remember who. Can you post to the list about it.)

We discussed increasing the membership. Suggestions were that we may like to consider two lists one technical and one social. Some kind of web forum was also suggested. No decisions were taken about this.

A stand in PC world as a Linux/BLUG advocacy thing was suggested. Could the new Liaison officer look into doing something about this.

No comments on points 2, 3 & 4

Web Site

Would people please consider writing articles or something for the web site. It was agreed that whoever won the election should ensure that the following were done regularly.

• Get a short summary of each meeting posted.
• Set up a bulletin board.
• Set up the facility for people to keep web diarys
• It may be a good idea to set up a web site committee to look after updating the site. Marty is to write something about this and post it to the list.

Meetings

A fixed date is necessary. None was set, this is an issue for the committee to look into. It was decided that we would like to see monthly meetings with a venue announced ahead of time as this may encourage attendance.

Suggestions For A Venue

• Internet cafe
• Students union
• Library
• Valley leisure centre
• Belfast Tech (BIFHE)

The liaison officer and the talks officer should liaise on getting this sorted. We talked a little about the format of the meetings and decided that the previous anarchic format seemed to work quite well for us. One or two short talks and then we can mill about and discuss Linuxy things. It would be really good if we can get internet access at the venue.

Elections

The following people were elected:

Chairman	Russell Matbouli
Liaison Officer	Rory Irvine
Technical Officer	Marty Pauley
Talks Organiser	Marc Kerr (Stray Toaster)
Librarian	Andrew Wilson
Web Site	Dave Wilson
Treasurer	(unfilled)

Constitution

After a short discussion it was decided that we should adopt an interim constution that allows us to carry out elections and constitution amendments via electonic communication.

We decided to accept most of the constution that Rory posted with a few minor amendments.

The amendments

• Replace the second paragraph numbered 3.5 with the paragraph numbered 3.0 in the previous constution.
• Amend 3.4 to read:

  A quorum shall be three members. Attendance at a meeting shall be defined as being able to participate fully in the the meeting e.g. by being there in person, or by telephone.

• Delete section 4.6
• Amend 4.7 to read:

  The sitting committee will be responsible for appointing an electoral officer who will oversee the administration fo the election. This will involve checking eligability abd tallying votes.

• Renumber the first section 3 to section 6.

By Andrew Wilson
Created: Thu, 6 Dec 2001 23:06:00 +0000